Office Cleaning Procedure

Awareness about the Office cleaning procedure, Hazards, Equipments & PPE’s Requirements, Environmental issues and quality issues are very important for the employees. Step-by-Step guidance on Office Cleaning Procedure will help to complete the task in safe manner, reduce the work related incidents and improve the quality work.


  • Physical Injuries due to incorrect manual handling.
  • Electrocution
  • Slip trips and falls.
  • Working with hazardous substances
  • Lone working.

Preventative Measures

  • Employees must be competent to carry out the task.
  • Barriers and warning safety signs must be placed around the work area.
  • Visitors and other members of staff are prohibited from entry unless accompanied by a competent person; all visitors will be issued with personal protective equipment where appropriate.
  • Employees must be trained and competent to use hand tools, mains voltage and battery power tools.
  • Employees must not lift beyond your capabilities, get help if necessary.
  • Employees must follow all directions given by the manager or his agents.

Personal protective equipment

  • Protective overall
  • Protective neoprene or PVC gloves
  • Non-slip shoes

Environmental protection

  • Employees must dispose of waste and packaging to the designated area provided for waste.
  • Hazardous materials must be disposed of in compliance with manufacturer and local authority guidance.
  • Consideration must be given to potential for exposure to asbestos in buildings constructed before 2000.

Quality Control

  • Strictly comply with the following procedure to ensure quality of service
  • In case of doubt contact your supervisor for clarification before proceeding.

Tools & Equipment

  • A single solution mopping system i.e. (bucket, wringer and mop).
  • Cleaning agent.
  • Measuring apparatus.
  • Abrasive pad.
  • Scraper.
  • Floor cloth.
  • Warning signs.
  • Vacuum cleaner.

Preparation for Work

Office Cleaning

  • Personal protective equipment is worn at all times.
  • Warning signs must be placed at the extremes of the work area prior to the work commencing.
  • Inspect the physically condition of all equipment before and after use. Check handle is smooth before operation.
  • Do not leave mopping system unattended at any time.
  • Clean all equipment after every use.
  • Use as little water as necessary.
  • Do not use soaps, as these can make the floor slippery.

Office Cleaning Procedure

  • Put on personal protective equipment.
  • Assemble all the equipment to be used and check each item for safety.
  • Place warning signs at the extremes of the work area.
  • Ventilate the area.
  • Remove chewing gum or other litter with scraper.
  • Prepare cleaning solution following manufacturer’s instructions product must be added to the water.
  • Solution should be applied to an area of floor using the mop.
  • Mop the floor using a figure of eight strokes with each pass overlapping.
  • Clean adjacent to skirting by ‘cutting in’ parallel to skirting.
  • Use abrasive pad to remove stubborn marks.
  • Ensure bucket is behind line of work.
  • When ringing out mop, stand in front of wringer and press down firmly.
  • Change cleaning solution when dirty.
  • Re-charge mop with clean solution as required.
  • Wipe skirting with cloth to remove splashes.
  • Leave floor dry and leave warning signs in place until dry.
  • Clean all equipment and check all items for safety.
  • Return all items of equipment to the storage area, and store safely and securely.
  • Return warning signs to store when floor is completely dry.

Safe Use of Equipment

  • Remove mop from handle, wash and allow airing dry.
  • If re-assembled, store head up.
  • Wash abrasive pad and allow airing dry.
  • Wash buckets, wipe inside and out and store upside down.

General Office Cleaning ProcedureOffice Cleaning

  • Ensure and maintain ventilation throughout the task.
  • Remove all scuff marks from walls/paintwork.
  • Wipe down all walls to remove dust using a feather duster working from top to bottom (take extra care when working from step ladders).
  • Sweep all floors (other than carpeted areas) ensuring that all dust is kept at ground level and regularly cleared away.
  • Sweep the landings and stairs from top to bottom, paying particular attention to edges and corners.
  • Use a dust pan and brush in all corners.
  • Vacuum all floor areas taking extra care on stairs, paying particular attention to corners.
  • Vacuum skirting boards and window sills.
  • Vacuum all carpeted areas thoroughly.
  • Ensure all light fittings are dusted down and cleaned (take extra care when working from step ladders).
  • All internal and external wardrobes and cupboards to be cleaned out.

Door and Window Cleaning

  • Wipe down all doors, window sills and skirting boards to remove dust using a feather duster working from top to bottom.
  • Polish all doors, window sills and skirting boards. Apply polish sparingly, taking care not to apply polish to adjacent surfaces. When using aerosol polish, apply to the duster to prevent over spray onto floor areas to prevent creating slippery conditions.
  • Using a duster, buff to the required finish.
  • Clean the inside of the windows using a well wrung out leather or scrim, start at the sides and top of the frame followed by a zigzag pattern over all the window.
  • Wipe the sides and top of the frame using the leather.
  • Remove excess water using a squeegee, making a vertical stroke from top to bottom of one side of the pane then zigzag strokes across the pane keeping the blade at 45 degrees to the direction of travel.
  • Wipe the blade of the squeegee with an absorbent cloth after each pass.
  • Finish with a straight vertical stroke down each edge of the pane.
  • Clean small window panes by applying cleaning solution with an applicator to the top row of panes.
  • Squeegee across the upper part of the windows working down to the bottom of the glass. Make a second pass with the squeegee to remove the remaining solution.

Kitchen Cleaning

  • All floor areas and surfaces should be cleaned as per the ‘Damp Wiping’ method above.
  • Tiles will be cleaned using a proprietary cleaner sprayed directly onto the tiles and wiped off using a color coded cloth.
  • The surfaces will be wiped with a dry cloth to remove any smears.
  • All appliances will be wiped down and left smear free.
  • Prior to leaving the property, remove all cleaning materials and equipment and carry out an inspection to ensure that the work has been carried out satisfactorily.

Test and Handover

  • Check all areas for successful operation.
  • Snagging works will be carried out to client satisfaction.
  • Handover to client.